Policies and FAQs
Miami Pet Concierge Policies
To provide the best possible care for our Client’s pets, we enforce the following policies.
We believe these policies act in the best interests of our Client and the Miami Pet Concierge team members.
The initial consult takes place in your home so we can meet your pets, learn their routines, and ensure both parties are the right fit. You must fill out your online profile completely (including an up to date credit card) before the meeting so the Client Profile, Pet Profile Service Agreement, and Cancellation Policy can be reviewed, and any questions you have answered.
If a client requires a second meet and greet prior to the start date of service (for the sitter to become reacquainted with the pets, for us to learn new medical routines, etc.) a $25 charge per meet and greet will be charged.
Clients Who Live In Free Standing Homes:
At the time of your New Client Consultation, Miami Pet Concierge will provide the client with a new lockbox at a one-time charge of $35.
During the meeting, both the lockbox code and the location of the lockbox will be determined. Please be advised that you must provide one set of house keys to remain locked in our office safe for emergencies. In the unlikely event of an emergency that has prevented the sitter from providing service, the spare key will provide uninterrupted service.
Should the client use a coded lock on their front door or garage, one set of house keys is still necessary incase the coded door lock were to stop working.
If the clients do not provide us with house keys during their initial consultation or need to provide a replacement key for their home, we would be more than happy to pick it up from the client at the fee of $15.
Clients Who Live In Buildings:
Clients who live in a building will be required to leave one set of keys/fob to their unit with the concierge or front desk of their building on the start date of service, which will then be left for the client on the last day of service by their Pet Care Specialist.
All clients must keep an up-to-date credit card on file. Should the credit card on file expire or decline, the client will be charged a $10.00 fee.
Clients scheduled for repeated Dog Walks will be charged on a bi-weekly basis.
Pet Sitting, Happy Cat Care, Overnight Pet Care, “Almost” Overnight Pet Care, Boarding, and all Puppy Training Programs require a 50% deposit to secure the services at the time of booking; the balance will be charged on the day services are to begin.
All other services require full payment to secure bookings.
Cancellations & No Shows
We understand that life happens and sometimes you need to cancel your plans. Of course, nobody likes to pay for a service they did not use. However, since we schedule our client’s visits so precisely and turn away other clients to give each pet in our care their desired amount of time, care and attention, we typically cannot fill the empty spots a cancellation creates.
To provide the absolute best care for our client’s pets, keep our team members happy & productive, and ensure our office is operating as efficiently as possible, we have implemented the following Cancellation Policy on all appointments
Dog Walks: Services can be canceled by 8 PM the night before service begins without incurring a charge.
Pet Sitting and Happy Cat Care: Once services are confirmed, and a 50% deposit has been collected, we dedicate time to you and not overbook. All cancellations with a minimum of 48 hours will receive a credit for use on future bookings. Credits must be used within six months of the cancellation date. For cancellations with less than 48 hours’ notice, the client will be charged in total, and no credit will be applied. Early returns or late departures will not be refunded.
Overnight Pet Care, “Almost” Overnight Care, Boarding, and all Puppy Training Programs: Due to the exclusive nature of Overnight Pet Care, “Almost” Overnight Care, Boarding, and all of our Puppy Training Programs, our Pet Care Specialists must decline all other requests for these same services that coincide with the dates you have booked. Once services are confirmed and a 50% deposit has been collected, we require a 2-week cancellation of the total 50% deposit, NO EXCEPTIONS. For cancellations with less than 2-weeks’ notice, the client will be charged the full amount for services booked. Early returns or late departures will not be refunded.
No Shows: Should a Pet Care Specialist arrive for a scheduled service and be turned away or the pet is not home, the full-service charge will incur.
Why Do We Enforce a Cancellation Policy?
Cancellation policies are put into effect to protect the customer and the business and make sure they are mutually committed to the transaction. In addition, it allows the company to adequately and efficiently schedule its staff for services.
In the world of pet sitting, sitters can only be in one home at a time, so having these policies in place is particularly important. If a Client cancels without much notice, it is doubtful that we will find another appointment to fill in the slot on their schedule that the Client no longer needs. This means our staff will not get paid. We can only attract the best pet care professionals to work for Miami Pet Concierge by guaranteeing our regular staff appointments and a steady income.
Cancellation fees are shared between the business and your pet sitter, counting on the income from the booking. Often our sitters plan their vacations or family time around Client schedules. The fee is strictly enforced to repay our staff for their dedication to their job. The Client can always refuse to pay it. However, we will no longer accept bookings moving forward if that occurs. We want Clients who respect us as much as we respect them, their pets, and their homes.
Online Reservations & Profile
Our super convenient online scheduling system makes it easy to request care for your pets. You must use the online scheduling program to book your visits. This helps us keep communications clear and in one place. It is your responsibility to keep your profiles up to date; this is what our pet sitters refer to, to care for your animals to your specifications. If you need to cancel, you must either cancel through the client portal, email or call the office. We do not accept cancelations through text–NO exceptions.
Friends & Family Access
We understand that your friends and families may want to check in on your pets while you are away; however, to ensure the safety of your pets and home, only residents of the dwelling are allowed access during scheduled services.
If we arrive at your home and there is an unexpected person in your home, we will leave immediately and call you. If you are not available, we will contact the authorities.
Additionally, Miami Pet Concierge is not responsible for any damages incurred to or in your home or to your pet during any period that anyone other than Miami Pet Concierge has access to your home.
Failure to comply will result in a breach of contract, as our insurance does not permit such situations.
Minimum Requirements for Visits
Though we recommend three (3) daily visits for dogs, we will accept twice (2) daily visits no longer than every twelve (12) hours. All cats will be visited no less than once (1) per day. No exceptions will be made. This is for the health and well-being of your pets, and the safety of your home.
A non-refundable 50% deposit is required to secure all Happy Cat Care, Pet Sitting, Boarding, Overnight Pet Care, and “Almost” Overnight Care reservations during the holidays (see the list of major holidays below).
For services canceled one week (1) before the start of service, the client will be charged the total amount for the services booked. NO EXCEPTIONS. Early returns or late departures will not be refunded.
There is a $25 surcharge on all services that occur on the following major Holidays including:
- New Year’s Day
- Memorial Day
- Independence Day
- Labor Day
- Christmas Eve
- Christmas Day
- New Year’s Eve
Frequently Asked Questions
How much notice do you need to schedule future services?
Do I need to give you the keys to my home?
We require two sets of house keys and at last one card/fob for building access, elevators and/or parking structures. One for the sitter who will be caring for your pets during the time of your scheduled services and one set that stays in our safe for emergency purposes only. You are welcome to take back your keys/cards/fobs between services, by picking them up at our main office, or we can return them to you for a fee of $15.00. To make it more convenient for you, we suggest keeping your keys/access cards and fobs on file with us so you are prepared for future bookings.